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Fitzwilliam Museum Development Trust's Privacy Notice

The Fitzwilliam Museum Development Trust (the Trust) is a UK registered charity (with charity number 291460). It is also a company limited by guarantee in England and Wales (with registration number 01895684).

Within the context of this policy "we" means the Trust and its associated committees, including the Marlay Group.

We exist to encourage and promote knowledge of the fine arts and to support the work of the Fitzwilliam Museum.

We take our data protection responsibilities very seriously, not only in our role as a data controller and the obligations that this requires under UK law, but also as part of our relationship with and commitment to you.

New privacy laws come into effect at the end of May 2018 (known as the General Data Protection Regulation, or GDPR). The GDPR replaces the Data Protection Act (DPA) of 1998. Many of the GDPR requirements are the same as those of the DPA, but it gives individuals more rights and protection regarding the storage and use of their personal data.

This privacy notice sets out information about these laws and how we process personal data. Please read it carefully and, if you have any questions regarding your personal data or its use, please contact The Fitzwilliam Museum Development Office;


Telephone: 01223 332 933

Development Office, The Fitzwilliam Museum, Trumpington Street, Cambridge CB2 1RB

The type of personal data we process

We may collect personal data about you when you engage with us for a number of reasons, including when making a donation or signing up to receive notifications about private views and events. We may also receive personal data about you from third parties.

Personal data is any information about an identifiable person who may be directly or indirectly identified from that information. This includes name and location data but also technological identification numbers. GDPR applies to both manual filing systems and automated ones (where data is accessible).

GDPR also recognises that some sensitive data falls under "special categories of personal data". They include details such as racial or ethnic origin, genetic or biometric data or sex life or orientation and special rules apply to these. Personal data relating to criminal convictions and offences are not included but similar extra safeguards apply to its processing.

We may use your personal data for a number of reasons, including (but not limited to the following): to provide you with the information you have requested or which we feel may interest you (where you have consented to being contacted), to process donations we may receive from you, for internal record keeping, for administrative purposes and where it is required or authorised by law.

We may only hold your information if we have a lawful basis for doing so. We will retain your personal data for as long as we are still in contact with you, and otherwise solely for archival/statistical purposes.

We can confirm that we will only share your information with third parties where this is necessary in order to fulfil our legal and practical obligations (including with accountants, IT support services and the University of Cambridge, which acts as our data processor in providing us with support services, and with which we also share some data for it to use for its own related purposes). We will only ever disclose your personal data to the extent necessary.

Your rights

You have rights under data protection law that enable you to access and understand the personal data we hold about you. You may also ask for it to be erased or amended or for us to stop processing it (though this is subject to certain exemptions and limitations). If this is something that you would like to discuss, please contact us using the contact details set out above.

In addition, you always have the right to withdraw consent, where given, or otherwise object to receive generic or fundraising communications. You also have the right to complain to the Information Commissioner's Office:

Changes to this privacy policy

We may update the terms of this privacy policy at any time, so please check it from time to time. You may contact us using the details set out above to change your contact preferences. By continuing to engage with us through our services you will be deemed to have accepted such changes.

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