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Documentation Manager

Salary range: £37,467 - £50,296 Closing date: 4 September 2022 Download the job pack

As the principal museum of the University of Cambridge and the largest cultural venue in the region, The Fitzwilliam Museum acts as a crucial bridge between the University, the City and the rest of the world, and has an international reputation for extraordinary research, world class exhibitions, award-winning public programmes and significant collections spanning many cultures and centuries. The Fitzwilliam Museum collection comprises 500,000 objects, displayed in galleries or housed in storage. The Hamilton Kerr Institute (HKI) is one of the world's leading centres for teaching and research in conservation and heritage science.

The Documentation Manager will coordinate catalogue data relating to the Fitzwilliam Museum's collection, historic and institutional archives, ensuring maintenance and development of the Collections Documentation System (Adlib/Axiell) and manage a team of specialists to improve collection information and images. The role-holder will also manage a Records & Archives Assistant, that will support an options appraisal around the Museum's future approach to historic and digital archives.

This activity will both catalyse research and support wider Mission aims. The post-holder will seek to enhance collaborations with collections documentation specialists and colleagues across the University and beyond. We are seeking someone who is a good communicator, with the ability to prioritise while maintaining an attention to detail. They will have experience of working in a collections documentation role within a museum, gallery or heritage organization with large and diverse collections, and have experience of different museum documentation systems.

In return we offer an encouraging and supportive environment, an attractive pension scheme, generous holiday allowance and many employee benefits such as a shopping discounts scheme.

To help support our staff to thrive both professionally and personally, we have adopted a system of hybrid working, meaning staff are empowered to split their time between in-person collaboration and remote working. The frequency of remote working will be subject to discussion with your line manager.

Informal enquiries are welcomed and should be directed to: Neal Spencer, via Charlotte Burns, email:

If you have any queries regarding the application process, please contact

Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records check) check and a security check.

Interviews will be held on Friday 16th September 2022.

Please quote reference DA32304 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. We particularly encourage candidates from a Black, Asian and Minority Ethnic background to apply for this vacancy, as they are currently under-represented at this level within our University.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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